Erasmus+ ICM

Current offer (academic year 2027/2028)

Bosnia and Herzegovina

• University of Banja Luka

Israel

• Ben Gurion University of the Negev
• University of Haifa

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Participation Conditions

The Erasmus+ ICM study placement is open to a student who:

• is enrolled on an accredited bachelor’s, master’s or doctoral study programme at MU – full-time, combined or distance forms of studies
• is a citizen of one of the programme countries or is a citizen of another country but is studying in the programme country in an accredited programme of study, in any year
• throughout the period of their placement is enrolled in studies at the faculty/department through which the placement was organised, and the studies may not be ended or interrupted
• has been selected in a duly announced selection procedure
• fulfils the Qualification Conditions of the Erasmus+ Programme (which you can find in the Documents section)
• wishes the study placement to be in their Country of Origin or their Country of Residence receives the lowest priority during the selection procedure and is given the status of a zero-grant student, i.e. is not entitled to receive the financial support
• not studying in the Czech Republic under the Erasmus+ / Erasmus Mundus / Erasmus+ ICM programme

Study placement conditions:

• a study placement can take place only on the basis of a valid inter-institutional agreement between the relevant faculty/department of MU and the host institution
• the length of the study placement is 12 months at maximum (note the long master’s programmes, see the Qualification Conditions in the Documents for more information), previous mobility (study and work placements) count towards this period.
  • Although repeated Erasmus+ ICM placements are possible, they may be assessed on the basis of the preferences announced in the selection procedure for a given academic year, given the limited funding allocated by the European Commission for this activity.
• the duration of the study placement is min. 2 and max. 12 months
  • From the academic year 2020/2021 it is also possible to carry out an online mobility or a blended mobility (a combination of online and physical mobility). Such mobilities will be recognized into the individual studies. In the case of combined mobility, the physical part of the mobility must meet the minimum duration requirement of the Erasmus+ rules (2 months). In case of a force majeure situation (duly justified and documented), the duration of the physical mobility may be reduced or cancelled and replaced by an extension of the virtual mobility period.
  • The period of online mobility is not financially supported by Erasmus+ ICM; financial support is only granted for the period of physical mobility.
• Generally, the programme is open to students of all levels of study at MU, nevertheless, the student has to check which study levels the given university offers. Due to the type of education and study levels covered, it is in case of colleges not possible to fund PhD mobilities at these institutions.
• within the Erasmus+ ICM programme Masaryk University currently does not offer traineeships
• a condition for the successful completion of the foreign study placement is the gaining of at least 20 ECTS credits for a semester of study at the host institution
  • at least 70% of the courses must be relevant to the field of study at MU through which the student carries out the mobility, and at least 70% of the courses must have a physical form

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Financial Conditions

• A grant of €700/month.
• In addition to the individual support (subsistence grant), participants receive a travel grant, the amount of which is based on the distance between the home institution and the destination abroad (up to the amount corresponding to the actual travel distance; for more information, see the EU Distance Calculator). The amount of the travel grant depends on the call under which the mobility is funded and is determined according to the following distance bands:

Green Erasmus: Students who use environmentally friendly transport to and from a host university abroad may be eligible for an additional grant to support environmentally friendly travel in the form of a one-time payment, as specified in the current call for applications. If the grant is awarded, students must submit proof of round-trip tickets—which they should upload with their application.

o Eligible modes of transportation include trains, buses, carpooling, and bicycles.

o When traveling by carpool, additional relevant documentation (such as a fuel receipt) must also be provided.

Grant is paid in two instalments via the MU Information System on the basis of complete documentation as follows:

• 70% of the amount is paid upon arrival at the host institution. The transaction takes place on the basis of a signed Confirmation of Arrival at the host institution, with the relevant boarding pass uploaded to the appropriate section of the application.
• 30% of the total amount is paid on the basis of completed documentation including EU Survey.

Financial Support for Students with Specific Needs

Students with specific needs can apply for increased financial support, provided that before their departure they submit an Application for a Grant for Students with Specific Needs (you can find it in the Documents section). Along with the application you must submit:

• a medical report
• a copy of the ZTP pass (if you have one)
• Erasmus+ programme documents: the signed Learning Agreement
• letter of acceptance in which the host institution confirms the acceptance of the participant for the mobility where it is stated that they understand the health state of the participant

There are three types of application:

• variant I: a simple type of application for up to 3 000 EUR for a foreign trip. Money is provided for example for:
  • food (various dietary needs such as for coeliacs and diabetics; it covers the difference in cost between standard diet and these purchases),
  • transport (the difference in price between standard travel and the requested enhanced standard transport of the location of the placement and once there during the placement),
  • accommodation (the difference in the price of the requested higher standard accommodation as against the normal – e.g. a barrier-free room close to the school),
  • medical care (regular consultations abroad, rehabilitation, physiotherapy, etc.),
  • specially modified study materials, etc.
• variant II: an application for up to 10 000 EUR for a foreign trip. Money is provided for example for an assistant or for an accompanying person;
• variant III: an application for more than 10 000 EUR for a foreign trip.

The amounts shown are preliminary. The true costs are paid, which have to be evidenced on return from the foreign placement.

Applications can be submitted at any time during the year. The application must be submitted before departure on a foreign placement as it is not possible to submit an Application and then have it approved retrospectively.

The application should be submitted by email to the Erasmus+ ICM Programme Project Manager, Sabina Krejčiříková (krejcirikova@czs.muni.cz), who is also available to provide guidance and answer any questions you may have during the application process.

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Application

The maximum, and at the same time recommended, number of universities that you can apply to in one call for applications is two universities. The application is submitted electronically through the ISOIS.

The application is made up of the following documents (please always provide all documents in English and in pdf format):

• Curriculum vitae in English mentioning activities related to your studies
• Motivation letter: please always write the motivation letter in English, even if you are to study in another language. It is necessary to submit a separate letter for each university. The motivation letter should tackle following points:
  • You mention the correct name and specific department or field where you would like to study (a proof it is not a generic motivation letter)
  • You explain what are your reasons (academic, professional and personal), why are you interested in mobility in the given country/region and at the given university
  • You mention what are your specific academic aims and objectives for your stay and you specify the topics or activities which you will cover during your stay
  • If possible, you mention additional extracurricular activities which underline your motivation to this specific mobility
• Filled and signed the Preliminary study plan (by the student and the department coordinator). The plan includes the courses of the host university in which the student is interested. This list is not yet binding for any study. The form you find in the online application (ISOIS). Students must complete at least 20 ECTS credits per semester abroad.
• A transcript of records for studies at MU in English (you can print it electronically in E-výpisy application in MU Information System or have it issued by the study department of your home faculty).
• Proof of knowledge of the language of instruction (check it!)
  • You must prove the language proficiency at least on B2 level.
  • If the university requires English at level C1/C2, it is necessary to prove this with a relevant certificate (TOEFL, IELTS, CAE, CPE, etc.)
  • To prove English at level B2, aside from the aforementioned certificates (or FCE), you can take the CZS language test (beware, the examination dates usually do not coincide with the Erasmus+ ICM selection process).
  • Other possible confirmations of language proficiency: confirmation of English language studies, previous participation in a long-term study placement/traineeship abroad, confirmation from an MU instructor of passing a course at a particular language level (you can use the Language Proficiency Report form in the Documents section), a document on passing a language course/test at a specific level, school-leaving certificate (translated to English) and others.
    • Please note that these documents may gain a lower points score than international certificates.

Students of doctoral programmes must also provide (for each university to which they apply):

• Pre-acceptance letter (request it from the host university supervisor or international office, a printscreen of an e-mail is sufficient)
• Foreign Activity Plan (download a template from the online application)
  • The document should introduce a general aim and goals of the intended research, lists expected results and if possible, does specify these items as much as possible.
  • Research should be relevant by its content to an academic content of the particular PhD studies.

Among the evaluation criteria in the application are:

• Motivation (max. 40 points)
• Benefit and compatibility (max. 30 points)
• Language skills (max. 20 points)
• Previous experience – first mobility (max. 10 points)
• the student did not commit any disciplinary misconduct (unconditional exclusion, exclusion) during their enrolment at MU

The application is evaluated at Masaryk University and approved by the receiving institution. The Selection Committee then chooses from the applicants with the highest point scores. In some cases, the selection may also consider supplementary criteria (balancing representation of men and women, participants with special needs, etc.).

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Before Departure

1. Nomination to the host university and the Application Form

• sources of information: the website of the host institution, ISOIS application (Before and during mobility section, Nomination abroad)
• the student finds out whether the host university requires an official nomination
  • information on whether the student has already been nominated is in their ISOIS application
  • please be patient, CZS process nominations one by one; if you do not see the nomination date in your ISOIS application within 2 weeks before the deadline, contact CZS (krejicirikova@czs.muni.cz)
• often, a host institution first requires an official nomination from the home university (MU) and only then sends the student an application form or login details to the university's information system and other necessary information
• the student ascertains the deadline for submitting the application, fills it in on time and submits it
  • the student is responsible for the correct completion of the application and sending it in time
  • possible requirements: Transcript of Records, language, Learning Agreement, letter of motivation, a scan of passport/ID

2. Acceptance Letter and dates of the mobility

• after processing the application, the host institution will issue an acceptance letter which may be sent either as an official letter or as an email
• the Acceptance letter must contain your name, the name of the host institution and dates of the semester at the host institution – based on this document, the dates of the mobility are set
• if the Letter of Acceptance does not contain precise information about the period of stay, the student must also attach a semester schedule (academic calendar)
• after receiving the document from the host institution, the student uploads it to their ISOIS application

3. Learning Agreement

• before departure, the student must fill out an online Learning Agreement in the ISOIS (a manual on how to fill in the document is in the Documents section)
• the student discusses the Learning Agreement with his/her departmental coordinator (Responsible Person), who suggests the means of study recognition and with their signature confirms that courses completed abroad by students will be recognized after their return
• the Learning Agreement is then approved by the CZS coordinator with their signature and the document is then automatically sent for approval to the host institution
• while abroad the student must gain at least 20 ECTS credits per semester

4. Bank account details

• the student receives the financial support via bank transfer to accounts maintained in EUR only at any bank within the European Union
• the student must enter the bank account in ISOIS – Before and during mobility > Bank Account section
• the student also enters the bank account in IS MU (IS → Scholarships → Set the account number for receiving the scholarship)

5. Recording your study stay in the IS MU

• the student must record their stay abroad in the MU Information System (IS → Student → During studies → Internships and stays)
• the student must upload the signed Learning Agreement by which the office for studies is informed of their mobility
• the student also must properly enrol for the upcoming semester (i.e., the semester the student will be abroad)

6. Visa, insurance, and accommodation

• working together with the CZS and the coordinator at the host university, the student must arrange a visa, flight tickets, accommodation, and other essentials
• the student must have insurance for the period abroad (medical insurance), the student agrees to this in the Grant Agreement
• the student can secure insurance through ISIC or through commercial insurance companies (UNIAQ, Allianz, etc.)
• the student uploads the proof of arranged insurance in the ISOIS application (Before and during mobility)

7. Signing the Grant Agreement

• the student electronically signs the Grant Agreement in the Document Office in the IS system no earlier than 3 weeks before the start of the stay; the agreement cannot be signed after the stay has begun
• without the Grant Agreement signed by both parties, the mobility cannot begin, and the student will not receive the financial support
• before signing the Grant Agreement, the student has a duty:
  • enter the account number to which financial support will be sent into the MU Information System
  • to enter the account number to which financial support will be sent, and other required information into the ISOIS application
  • upload the acceptance letter or its equivalent in the form of an email, etc.) with specific start and end dates for the mobility in the ISOIS application
  • to have a Learning Agreement confirmed by all parties in ISOIS
  • IMPORTANT! It is not possible to generate a Grant Agreement and proceed to its signing without fulfilling all of the above
• The coordinator generates the Grant Agreement and sends it together with the Declaration of Honour to the student via the Document Office in the IS system. The student is required to carefully read the documents, verify the accuracy of the information provided, and sign them in the Document Office in the IS system.

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While Abroad

1. Confirmation of Study Period and Boarding pass

• upon arrival at the host institution, the student uploads a scan of Confirmation of Arrival signed by the host coordinator, and copy of boarding pass into the ISOIS system
• after uploading both documents, the student receives first instalment of the financial support

2. Changes to Learning Agreement

• if necessary, the student can create Changes to Learning Agreement within the first 5 weeks after the start of the semester at host institution
• the changes are again approved by departmental coordinator, CZS coordinator and coordinator at host university
• the changes are created online at ISOIS

3. Changes of the length of the stay

• if any change of the stay occurs, the student immediately informs the CZS coordinator

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After Return

1. Confirmation of Study Period

• within 10 days of the end of the mobility, the student must upload the Confirmation of Study Period signed by the host coordinator, into the ISOIS application
• the student also uploads the document into the record of the stay in the IS MU

2. Transcript of Records

• within 5 weeks of the end of the mobility, the student must upload a Transcript of Records into the ISOIS application
• the student also uploads the document into the record of the stay in the IS MU

3. Completing recording of the stay in IS + recognition of courses

• the student is required to upload into the record of the stay:
  • Confirmation of Study Period 
  • Learning Agreement
  • Changes to Learning Agreement (if changes were created)
  • Transcript of Records
• then the student submits a request for course recognition
• recognition of subjects and credit is completely at the discretion of the individual faculty/department/institute or subject coordinator
• information on the recognition procedure for credits and subjects may be gotten from the international office / office for studies of your faculty
• the rules governing recognition may be found here

4. Boarding pass

• the student uploads the boarding pass of the return journey into the ISOIS application (After mobility section)

5. EU Survey

• the student must complete the online Participant report (EU Survey) for the European Commission within 30 days after receiving the request by email
• after submitting the final documents and completing the EU Survey, the student will receive the second instalment of financial support

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